Understanding and Using Stage Histories

Overview

For wealth management firms, understanding how Deals, Services, and Processes move through their lifecycles is essential to running an efficient and accountable operation. Stage Histories give administrators and report builders the data they need to answer questions like: How long does a typical Deal spend in each stage? Which Processes are progressing on track, and which are stalled? How does stage completion compare across advisors or divisions?

Every time a record moves from one stage to the next, Practifi logs a Stage History record capturing that transition. Over time, these records build a complete picture of how work flows through your organization. When combined with Practifi's reporting and dashboard tools, Stage Histories become a powerful foundation for measuring stage velocity, identifying bottlenecks, and improving operational performance across the firm.

Reporting on stage velocity and yield effectively means knowing what stages represent completion and in what order stages should be completed. The fields available in Stage Histories are designed to ensure that this kind of reporting is accurate and meaningful, even when stage configurations change over time.

• Where to Access Stage Histories
• Stage Histories Fields

Where to Access Stage Histories

Stage Histories can be found on the System tab of the following record types:

• Deals 
• Services 
• Processes 
• Clients

Task records can be found on either the Stage History or History tab.

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Stage Histories Fields

The following fields are available in the Stage Histories area and are designed to support meaningful reporting and dashboard insights. Understanding what each field captures will help you build reports that accurately reflect the progress of records through their respective workflows.

• Number of Stages displays the total number of values in the picklist, treating all Completed & Closed values as a single stage.
• Duration shows the number of days spent in a particular stage.
• Stage Position captures the Stage’s position in the picklist menu at the time the historical record was created.
• Progress calculates how far the record has progressed along the stage path by dividing Stage Position by the Number of Stages and displaying the result as a percentage.
  • Progress proves most useful when sorting Stage History records, as it will ensure that they are displayed in the correct order even if the number of Stages changed mid-way through the record’s life cycle.
• Stage Category groups Stage values into a small handful of categories, such as Active & Inactive or Open & Closed.