Creating an Organization

Overview

Organizations within Practifi are legal entities, not natural persons, such as companies, trusts, partnerships, and associations. They can be a Prospect or Client record in their own right or associated with a Household or Individual as an associated entity, such as a family trust set up within a Household, allowing you to capture the full structure of a client's relationships in one place. They can be created automatically by integrating with an external management service, like a Portfolio Management System, or manually within your Practifi organization. This article outlines the steps for creating an Organization manually. For additional information about Organization records, please consult our Understanding Households, Organizations, and Individuals article.

Occasionally, Practifi Administrators may need to edit or add data for this and other objects. For more information on how to handle bulk data operations, please review our Using Salesforce Inspector Reloaded and Using Data Upload Templates articles.

• Global Actions
• Promoting to a Prospect or Client

Please note: As of the Blaufränkisch release, you can create entities using the Create an Entity wizard. For more information, please see the Creating Entities Using the Create an Entity Wizard article.

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Global Actions

Creating an Organization is one of the actions available under the Global Actions menu in the top-right corner of Practifi. This option is one of several other types of global actions in this drop-down menu. After clicking the Global Actions icon, select Create an Organization to begin creating an organization.

Upon selection, a panel will appear on the lower-right of the screen. Complete the fields as listed, noting the mandatory sections designated with a red star beside the field name.  

You can add information for each employee as part of this step, on the screens that follow, or later by entering 0 in the How many employees do you want to create? field. Click Next to continue in the creation process.  

After clicking Next, a success message is displayed, confirming the creation of the Organization in your Practifi organization. Clicking the hyperlinked name within this pop-up will take you directly to the Organization record. Click Finish to close this success message.

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Promoting to a Prospect or Client

At this point, the Organization is simply a record in Practifi that can be used for marketing and presales work, but it is not yet a Prospect or a Client. Promoting it helps the organization by aligning your sales lifecycle, so your pipeline and reporting reflect the relationship's current stage. To convert the Organization to one of these statuses, locate the Organization on the Directory page. 

Once on the record, click the Actions menu in the record side panel and select Promote to Prospect from the drop-down menu. Complete service information in the pop-up promotion wizard. Once promoted to a Prospect, reopen the Actions menu to select Promote to Client from this drop-down. 

Additional Organization members can also be added from the Actions menu by selecting the Add Organization Member drop-down option.